An agricultural import and export checklist
Practical checks to make before your first cross-border food trade.
By Kool Market Editorial · Published · Updated · 2 minute read
1. Define the agricultural product
Start with the product specification. Agree the grade, moisture limits, packaging and minimum quantity in writing.
Specify measurable quality requirements
Write the grade, lot identification, packaging and inspection method into the agreement.
Record acceptance criteria
Where relevant, agree moisture limits and permitted tolerances rather than relying on a photograph alone.
2. Check import and export documentation
Check the destination rules. Agricultural products may require phytosanitary certificates, import permits, food safety documentation or laboratory testing. Requirements differ by country and product. Confirm them with the relevant authorities and a qualified customs broker.
Consult the relevant authorities
The International Plant Protection Convention provides plant-health resources; confirm the actual requirements with the destination and origin authorities.
3. Agree commercial and delivery terms
Agree the trade terms. Specify the Incoterm, named location, inspection procedure, shipment schedule, insurance responsibilities and dispute process.
Understand the named place and responsibilities
Consult the ICC Incoterms resources and agree the precise rule and named place in your contract.
4. Verify the supplier independently
Verify the supplier independently. Request registration documents and references, arrange inspection where appropriate and confirm bank details through a separate trusted channel. A marketplace listing is not a guarantee.
Information and limitations
This article is general information, not legal, customs or financial advice.
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